Security – consider the security needs of the event and whether (unarmed) Police, Paid Security or Volunteers will be necessary.
Notify NJ Office of Homeland Security of any large events. https://www.njhomelandsecurity.gov/specialevents
Bathrooms – if Portable Toilets will be in use, make sure there are enough to handle attendee capacity and they are anchored/weighted to prevent tip overs in high winds.
Companies that you hire for services (i.e., Portable Toilets, Catering Trucks, etc.) – obtain certificates of insurance adding your organization as an additional insured on their policy. Obtain contact information for onsite workers.
Tents, awnings, umbrellas, tables – make sure these are anchored well to avoid collapse or blow overs in bad weather.
Provide drainage areas and/or buckets for vendors to prevent dangerous, slick and muddy conditions.
Train employees and volunteers in accident response and reporting protocol.
For large events consider hiring an EMT or having a First Aid tent, table, or area.
For special events, such as a 5K Run, participants will need to sign Waivers of Liability, acknowledging they assume the risks involved in the event.
Planning an event that involves high risk activities? Advise your risk manager before you add fireworks, polar plunges or sumo wrestling to your event!
Event and Festival Safety Guidelines with Alcohol
Know the local and state regulations pertaining to entry fee and the allowable number of maximum attendees.
Age-gate the site and establish ID check entrances.
Maintain an entrance line formation and keep it safe.
Offer water dispensers and enough food options at multiple locations – keep attendees hydrated and fed.
Have a protocol in place for Designated Drivers or a Drink-Don’t Drive Program; consider engaging car-for-hire services and discounted tickets for Designated Drivers.
Properly train employees working the event to recognize the signs of intoxication. Have procedures in place for dealing with inebriated attendees.